Purchase Guidelines

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Purchases less than $3,000

Purchases under $3,000 do not require competitive bids and only require a single quote and a purchase order. City credit cards may be used for these small value purchases.

Purchases totaling $3,000.01 but less than $50,000

Expenditures over $3,000 but less than $50,000, require competitive bidding with a minimum of three (3) informal quotes, two (2) of which should be from certified Historically Underutilized Businesses ( HUB) vendors, if applicable.

Purchases of $50,000 and over

Expenditures of $50,000 or over require formal solicitation process. Invitation to Bid, Request for Proposals or other solicitations as approved by law.  Formal bids are posted on the City’s website and in the local newspaper.

Bid openings will be conducted by authorized City staff.  Procurements of $50,000 and over are submitted to City Council for approval. This includes any purchases exempt from the bidding procedure.

Competitive Bidding Exceptions

Items exempt from competitive bidding are:  sole source items, emergency purchases, personal or professional services, work paid for on a daily basis (day labor), land or right of way,  and interlocal or other cooperative contracts.

Payment to Vendors

Vendors are requested to submit invoices to the attention of: Accounts Payable Department P.O. Box 409 Georgetown, Texas 78627.  A Purchase Order Number shall be noted on all invoices.  A/P checks are issued weekly with the option of electronic payments.  Local vendors are paid upon receipt of the invoice.

Any new City of Georgetown vendor will need to complete the Vendor Application before invoices can be paid.  Any existing City of Georgetown vendor wishing to elect electronic payments, please complete the ACH Deposit Form.