Important Notice To Vendors and Bidders – New State Law
Amendments to Chapter 176 of the Texas Local Government Code require a person or agent of a person who contracts or seeks to contract for the sale or purchase of property, goods, or services with a local governmental entity to submit a Conflict of Interest Questionnaire to the appropriate records administrator of the City not later than the seventh business day after the date the person begins contract discussions or negotiations with the local governmental entity, or submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential agreement with the local governmental entity. For purposes of this bid, you may submit the completed form with your response. The completed forms are required to be posted on the City’s website. Each vendor is responsible for verifying they are using the most current form available from www.ethics.state.tx.us. This legislation is subject to change and each vendor should consult their own attorney regarding the current law. This statement is provided for information purposes only and submission of a completed Conflict of Interest Questionnaire is not a required element of the bid response.
The questionnaires require disclosures describing certain business and gift giving relationships, if any, the filers may have with council members and the city manager.
The new law applies to:
- businesses and individuals who contract with the City,
- businesses and individuals who seek to contract with the City, (regardless of whether a bidder is awarded the contract), and
- agents who represent such businesses in their business dealings with the City.
A copy of the new law is available at http://www.capitol.state.tx.us/
The forms for reporting are available at http://www.ethics.state.tx.us/whatsnew/conflict_forms.htm
If you have any questions about compliance, please consult your own legal counsel. Compliance is the individual responsibility of each individual, business, and agent who is subject to the law’s filing requirement.
If you are required to file a Conflict of Interest Questionnaire, you should file it electronically with the City Clerk by sending it by email to the City Secretary addressed to firstname.lastname@example.org. A statement filed electronically satisfies the signature requirement and does not need to be notarized.